Privacy Policy

Stevens County Fair Privacy Policy

Effective Date: January 1, 2025
Last Updated: November 1, 2025

The Stevens County Agricultural Society (“we,” “us,” or “our”) operates the Stevens County Fair and manages this website, www.stevenscountyfair.org. We are committed to protecting your privacy and ensuring your personal information is handled responsibly.

1. Information We Collect

We may collect information you voluntarily provide or that is automatically gathered when you use our website. This may include:

Contact information: name, email address, phone number, and mailing address (for inquiries, vendor/exhibitor forms, or other submissions).
Payment information: for ticket purchases, booth fees, or merchandise orders. Payment data is processed securely by third-party processors—we do not store your full credit card details.
Event participation details: exhibitor, vendor, volunteer, or entertainment applications and contracts.
Email communications: if you subscribe to our newsletter or updates.
Technical information: browser type, IP address, device information, and website usage data collected automatically through cookies or analytics tools.

2. How We Use Your Information

We use the information collected to:

Process fair entries, contracts, applications, and ticket purchases.
Communicate with you regarding your participation, inquiries, or upcoming events.
Send newsletters, updates, or promotional materials (you can unsubscribe anytime).
Improve our website, services, and visitor experience.
Maintain safety, security, and compliance with applicable laws.

We do not sell or rent your personal information.

3. Online Forms and Applications

Information submitted through online forms (such as vendor, exhibitor, volunteer, or entertainment applications) is used solely for processing your request and coordinating fair-related activities. Your information is shared only with authorized fair staff or committee members as needed for event operations.

4. Payments and Transactions

All payments made through our website are handled by secure, third-party payment processors such as Square, PayPal, or Stripe. We do not have access to or store your credit card or bank account details. Please review your payment provider’s own privacy policy for more information on how they manage your data.

5. Cookies and Analytics

We use cookies and similar technologies to improve website performance and understand visitor activity. Cookies may collect non-personal information such as IP addresses or browser type.

You may adjust your browser settings to refuse cookies, but some website functions may not operate properly.
We may use Google Analytics or similar tools to collect aggregated, anonymous traffic data.

6. Email Marketing

If you choose to join our mailing list, we may send you fair-related updates, announcements, or promotional content. You can unsubscribe at any time by clicking the “unsubscribe” link included in each email or by contacting us directly.

7. Data Hosting and Transfers

Our website and all associated data are hosted within the United States. By using our site, you consent to the transfer, storage, and processing of your information in the U.S.

8. Data Retention

We retain personal information only as long as necessary for operational, legal, or recordkeeping purposes. Once no longer needed, data is securely deleted or anonymized.

9. Security

We implement reasonable administrative, physical, and technical safeguards to protect your information against loss, misuse, or unauthorized access. However, no internet transmission is entirely secure, and we cannot guarantee absolute security.

In the unlikely event of a data breach that affects your personal information, we will notify you in accordance with applicable law.

10. Links to Other Websites

Our website may link to third-party websites (such as sponsors, partners, or ticket vendors). We are not responsible for the content or privacy practices of those external sites.

11. Children’s Privacy

Our website is not directed toward children under 13 years old. We do not knowingly collect personal information from children without verified parental consent.

12. Your Rights

You may request access to, correction of, or deletion of your personal information where permitted by law. To make such a request or to opt out of communications, contact us using the information below.

13. Policy Acceptance

By using our website, submitting a form, or purchasing tickets, you acknowledge that you have read and agree to this Privacy Policy.

14. Changes to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date at the top of this page reflects the most recent revision. Updates will be posted on our website and take effect upon posting.

15. Contact Us

For questions about this Privacy Policy or how your personal information is used, please contact us:

Stevens County Agricultural Society (Stevens County Fair)
177 County Road 22, P.O. Box 622
Morris, MN 56267
📧 info@stevenscountyfair.org
📞 (320) 589-1062

Stevens County Fair Privacy Policy for SMS Messaging

Effective Date: January 1, 2026
Last Updated: February 17, 2026

1. Introduction

This SMS Privacy Policy explains how we collect, use, and safeguard your information when you opt into our SMS program. By enrolling, you agree to the terms below, which comply with the 2025 Telephone Consumer Protection Act (TCPA), Campaign Registry requirements, and CTIA Best Practices.

2. Information We Collect

Phone Number: The mobile number you provide to receive SMS messages.
Message Interaction Data: Delivery and engagement metrics (e.g., delivery status, response keywords).
Consent Records: Timestamps and methods of opt-in (web form, keyword, verbal, or paper).

3. How We Use Your Information

Send SMS messages (notifications, updates, and reminders) per your opt-in preferences as part of enrolling in this process. Typically, you will enroll when seeking information about employment or internship opportunities with the Company.
Retained for internal compliance review involving record retention and audit purposes.
Demonstrate regulatory compliance (TCPA 2025, Campaign Registry).
Improve messaging and measure engagement.

4. One-to-One Consent Requirement

Under the January 2024 FCC ruling, opt-in consent applies solely to Stevens County Fair. We do not share your consent with third parties or affiliates unless you expressly agree.

5. Message Frequency & Data Rates

The SMS message frequency will vary but will not be more than 3-5 unless there is a notification event. Message and data rates may apply; check your carrier’s terms.

6. Opt-Out & HELP Instructions

Text “STOP” to any message to unsubscribe immediately.
Text “HELP” for assistance or contact us at info@stevenscountyfair.org or 320-589-1062.

7. Data Sharing & Disclosure

We will never sell your data.
We may share data with service providers (e.g., carriers) with strict confidentiality regarding SMS delivery.
National Do Not Call Registry (DNC) protections apply to SMS; we honor existing DNC registrations unless you expressly opt in.

8. Security of Your Information

Reasonable measures are in place to protect your data, though no system is infallible.

9. Record-Keeping & Proof of Consent

We retain all opt-in and opt-out records, including timestamps and consent methods, to comply with TCPA 2025 and Campaign Registry guidelines.

10. Changes to This Policy

We may update this Policy as laws evolve. Material changes will be communicated via SMS or on our website. Continued use after updates constitutes acceptance.

11. Contact us

If you have any questions about this SMS Privacy Policy or wish to update your SMS preferences, you can contact us at: